Latest News (March 15th, 2012)
Progress has been made on the Playing Field Association being registered as a Charity – the Charity Commission have requested some amendments to our Constitution – once these are done (need to have a Extraordinary AGM to agree these changes) we should be registered as a Charity.
The application Form(first part) for Lottery Funding for the second and third phase work on the Pavilion has now been submitted and we should get to know their decision by the end of the month. If this is OK we will then need to submit a more detailed proposal to them – part of this work is already done.
We are grateful to Councillor Gwilym Evans who has generously donated £2000 of his allowance to the Pafilion work to help pay for development costs for Funding application – Diolch yn fawr iawn!!
Annual General Meeting 2012
The Annual General Meeting of the Llanynys Community Playing Field Association was held at the Rhewl Pavilion on February 29th at 7:30. The meeting was well supported and the following officials were elected:-
President – Elwyn Wilson Jones, Chairman – Ian Hession, Secretary – Mike Denman, Vice Chairman – Gareth Williams, Treasurer – Ellis Ashton
The officials of the Fund raising group were all re-elected. Chairman – Ann Carroll, Secretary – Rhian Evans and Treasurer – Ellis Ashton.
The Chairman stated that the Building Group had been replaced by the full Playing Field Committee and Officials.
Rhewl Football Club, Rhewl Bowls Club and Cor y Porthmyn were elected as full Member organisations of the Assocation with Rhewl School, Llanynys Church and Rhewl Chapel also having representation on the Association. It was reported that a Gardening Club and Sewing Club were being set up; it was also hoped that a Computer Club, Senior Citizen Club and History Club would be also started
The Treasurer reported a succesful year in terms of the Financial position of the Association with the first phase of the Pavilion refurbishment completed and with a balance of £16,500 in the bank account - full copies of the Financial Report can be obtained from Ellis.
A comprehensive tariff was agreed for hiring the Pavilion and Field – this will be published on this website.
The meeting unanimously agreed to apply for Charity status.
The Chairman of the Fund raising Group – Ann Carroll – enthustiastically reported on the fund-raising events organised by the reformed group which were all very enjoyable and financially well worth holding as a visit to the web page on this site will show. She stated that a profit of over £7,000 was achieved over the last 12 months and she was looking forward to a similar succesful period over the next 12 months.
The Chairman and Secretary reported on the current status of the progress on phases II and III of the Pavilion Extension. Detailed plans for the Extension have been agreed and have been used to cost the works and these are now being used in the application for grants from the Lottery Grant; we are liaising with the Wales Council for Voluntary Action body to prepare our Lottery grant application. The Secretary has also reported on our application for Charity status; unfortunately this has been long winded but he is hoping for progress in the near future.
The Chairman reported that work was in hand with the fencing for a compound to store the new goals. He also explained that the compound would also make access to the back wall of the Pavilion difficult for potential graffiti writers. He also stated that the police had nothing to report on finding the culprits of the graffiti damage on the Pavilion wall.
Two new groups are being formed in the the village, the first is a Gardening Club which is being organised by Mrs Jean Wallis, Drovers Cottage and which will be held fortnightly, on Wednesday evening in the Pavilion. The Second Group is a Sewing/Knitting Club to be run by Mrs Hilda Lewis – more details will be given later on this website and also on a flyer which will be coming through your letter boxes shortly
Chairman doing his bit
Ian H. on his Tractor
Association Meeting Thursday 2nd November, 2011
Note of a meeting that was held in the Pavilion, Rhewl at 7.30pm on the 2nd November, 2011 to discuss the specifications for the proposed redevelopment of the building and surrounding area.
Present:
Ian Hession (Chairman), Gwil Palmer, Dylan Roberts, Cath Humpoletz, Ruth Evans,
Ellis Ashton, Ann Caroll, Amanda Nancarrow, Tudor Jones, Selwyn Howatson and Mike Denman(Secretary).
Apologies: Apologies were received on behalf of Gwilym
Evans, John Roberts, Peter Matishok, Bryn Jones, Nerys Owen and Frank Davies.
At the commencement of the meeting Ian explained that this meeting had been convened to consider how to take the development of the Pavilion and surrounding area forward, and to agree on the details of the proposals so that they could be costed, and so that applications for grants etc. could be made.
Mike explained that, following discussions with Ian, and with the agreement of the Association Peter Matishok had been approached to assist with the development of the detailed plans and proposals that would be needed. It had been possible to take this work on to a limited extent, but it was now necessary for the committee to agree the details
of the proposals so that this could be finalised. If this could be done it was proposed that an application for the funding would be made to the Big Lottery, and to other funders for the funding that would be needed for the work and initially for the development costs.
The meeting then went on to discuss the proposals in detail as follows:
Building and car park – Mike informed the meeting that the general costs of the building could be developed using an amount per square metre which is what had been done for the previous application. This had been discussed with Peter who had suggested that a figure of £1,000 per square metre for the extensions would probably be appropriate,
but that this would need to be confirmed by a quantity surveyor. The costs of the extensions to the car park had also been prepared previously, and so these would only need to be reviewed and increased to reflect inflation etc. These costs did not include, however, items such as heating, kitchen fittings and equipment and various other requirements and so these would need to be agreed.
Kitchen – Amanda and Cath had prepared detailed costings for the equipment and utensils that would be needed, and this totalled approximately £10,000. There was a discussion with regard to whether the furniture and fittings should be wood or stainless steel, and it was agreed that stainless steel would be preferable. The costs of these would, therefore, need to be added to the overall costs. The potential of locating the bar in the
kitchen area was also discussed. It was felt that this would be an advantage because then drinks could be served through the hatch into the foyer area which would also ensure that the noise from the bar would not disturb any performances that were taking place in the main hall. During the discussions it was suggested that the size of the kitchen would need to be increased, and so it was agreed that this would be raised with Peter to determine if this was feasible.
Heating – the extension of the heating would be limited given that improvements had only recently been completed. It was agreed that it would only be necessary to increase the heating by providing at most three radiators in the proposed extension to the main hall, and possibly one or two in the kitchen. The heating system had been designed to accommodate such an increase, and so only pipework and radiators would be needed.
Electrical works/lighting – it was anticipated that an extra 10 sockets would be needed in the hall extension, and a similar number in the kitchen. Lighting throughout the building, including the extensions would need to be reconfigured so that each section could be operated separately and so that lights could be dimmed as necessary. It was proposed that a demountable stage be placed along the end gable wall in the extension,
and that stage lighting be included with this. Outside lighting also would be needed to illuminate all of the pathways around the building, particularly those at the entrance and emergency exits. Intruder and fire alarms would also need to be installed, and an extractor would need to be fitted in the main hall so as to meet the licence requirements.
Partitions/storage – it was agreed that three partitions would need to be placed in the main hall to allow it to be sectioned off so that parts could be used separately and for storage. Concertina partitions were proposed, and it was agreed also that the storage
area would be located against the back wall of the main hall extension so that the proposed new windows at the front of the building could be retained.
Flooring – the flooring would need to be replaced with safety flooring, and this would be put In throughout the building.
Smoking shelter – this would be located at the front of the building immediately in front of the changing room. A shelter such as an awning or pergola would be provided as would paths and lighting as necessary.
Equipment – it was agreed that new chairs and tables would need to be provided, and the cost would be included in the submission for funding. Alongside these it was agreed also that a hearing loop would be included as would a ceiling mounted projector, and a notice board.
Other equipment – it was agreed that we would try to find funding for the purchase of 10 laptop, and 2 desktop computers together with a printer/copier. It was agreed that Tudor would arrange to get prices for these, and that an application be made to the DVSC
small grants fund for a contribution towards the costs. The goals on both pitches would need to be replaced also at a cost of £16,000, and consideration would be given to making a Sportlot grant application towards these costs.
Following the discussion regarding the specifications and costings the members looked at whether there was a need to apply for revenue funding also for costs such as the employment of a caretaker. They were asked also to think about the possibility of the Association making a contribution towards the costs so as to lower the amount of grant that would be needed. It was not possible to discuss these matters in detail at this time,
and so consideration would be given to them at future meetings.
ACTIONS: it was agreed that Peter Matishok be contacted, and informed about the issues that had been agreed above and that he be asked to help with regard to identifying the costs. If he was unable to help with regard to any of these alternative ways of identifying the costs would be found. Tudor would also cost the computer equipment, and Mike would look at the possibility of making grant applications for these, and the new goals.
The meeting ended at 8.45pm.
Ian Hession, Chairman.
Playing Field Committee Meeting July 2011
The Chairman chaired the meeting which was well attended
The main item discussed was the application to the Charity Commission for charity status – this had been approved at the AGM. A Board was set up to run the the Association and names were put forward for members of the Board which were all agreed. Charity Status will give more opportunities for the Association to apply for grants to complete phases 2 and 3 of the refurbishment plans.
The Treasurer gave a favourable account of the financial position of the Association. A discussion also took place to make clear the procedures in passing funds between the Fund Raising Group and the Association Treasurer.
Ann Carroll reported on the work carried out by the Fund raising Committee particularly on the highly successful Mr & Mrs evening and the Bingo night. She said the next events were the Cheese and Wine evening on the June 1st and the Fun Day on June 18th.
Gary Bell reported that the 1st phase of the alterations were complete except for some paper work; he commented on the tremendous effort by volunteers on the work during this phase. He also mentioned that once the work had been completed on the project then the Building Group would become the Maintenance Group ensuring that the quality of the facilities would be kept up to scratch. The plans for phase II and III were now being used in a costing exercise to enable the Association to apply for grants.
It was also agreed that the Association encourages and assists new groups to use the facilities and that meetings are held with interested individuals and parties.
New Rates were discussed for the Use of the facilities – these would be published later.
The Chairmen was going to review the number of keys currently in use by various individuals to ensure maximum security.
It was agreed to develop the use of technology for running the Playing Field affairs
The meeting finished at 9:15pm
History
Rhewl Football Club had been members of the Llandyrnog and District Village Football Summer League since 1928 and in 1970 they were once again without a pitch, they were fortunate that Mr. T.O. Jones offered them a field in Clwydfro(the sixth in 25 seasons) and they played there for 3 seasons until Mr. Jones retired and moved to Ruthin. This meant that the club faced having to find a new pitch during very difficult times in Agriculture. However during the early 70′s, moves were afoot within the old Denbighshire County Council to acquire a site for a new School in Rhewl and to this effect the council smallholding of Ty-isa was split up and the two fields adjacent to Ty-isa were transferred to the Education Department. The main man in this was Mr. Peter Hughes, Pant-y-Blodau who was a former Rhewl FC footballer and who worked in the County’s Education Dept; our debt to him is immeasurable.
There were massive Local Government changes during that period and the old Denbighshire County was engulfed in the new super county of Clwyd and therefore the building of the new school at Rhewl was ‘mothballed’ for the future. It was agreed that the Ty-isa fields could be used as a playing field for the School and the Community. The local Headmaster at the time – Mr. Elwyn Wilson Jones and his neighbour Mr. Brian Roberts who worked in Clwyd CC’s Planning Department were important in the negotiations to bring this about; a 25 year Lease was agreed with County Council.
Following the success of these negotiations a Playing Field Committee was formed with Peter Hughes as Chairman, Brian Roberts as Secretary and Elwyn Wilson Jones as Treasurer – the meetings were held in the canteen of Rhewl School.
In 1974 the hedge between the two fields and the some of the Farm buildings were removed to create the new playing fields; instrumental to this were Mr. Eddie Jones, Mr. Clwyd Thomas and Mr. Gwyn Howatson. Also a whole host of people including members of Rhewl FC and local youngsters worked hard to level the field. A full size football pitch was laid parallel to the old railway line and a junior football pitch for school purposes was laid between Ty-isa and the old Rhewl Shop.
In 1975 the Football club played their first match and in 1976 some kiddies playground apparatus was erected on the field.
The original pavilion was finished in 1981 with grants from Glyndwr District Council and Llanynys Community Council, £5000 from the Sports Council of Wales and £7000 from Rhewl Football Club. Many local people contributed to fund; examples being J.N.Lewis contributing over £500 of electrical items and Clwyd Thomas hosting barn dances in his shed.
During that time the Football Club moved their pitch to allow the Rhewl Cricket Club to have their square off the football playing surface to enable them to play in the North Wales Cricket League.
During this period Alan Lewis Jones was Chairman, Gareth Griffiths(Rhewl School Headmaster) was Secretary and Elwyn Wilson Jones was Treasurer
During the mid 1980′s it was realised that the Pavilion was too small and an extension was planned. Again grants were received from the Sports Council of Wales and Glyndwr DC; the Football Club also provided £6000 towards the cost of the project. It was felt that ladies of Rhewl were not being treated fairly so therefore Tennis Courts were also provided as part of the project.
During this period a very active fund-raising committee raised funds not only for new projects but also to help with the running costs of the Playing Field, Frank Davies was Chairman and Ann Conway was Secretary. Some of the Fund raising events were Car Boot Sales, Sixties Night, Treasure Hunt, Derby Draw, Safari Supper, Barn Dance, Carnival, Cheese/Wine, Bonfire Night and Whist Drives.
(Above Photo) – The late Alan Lewis Jones – the Association’s Chairman – receiving a plaque from a representative of the Sports Council of Wales. The opening of the extension was carried out by Mr Meirion White, Corwen- Chairman of Glyndwr District Council during April,1991.
In the early 1990s the Car Park was extended and also some new Kiddies playground equipment was acquired.
During the 1990′s, local interest in the Playing Field waned with new people coming into the Community and not having the same interest as original members. The main Committee took over the Fund raising activities and were not as successful as previously.
In 1998, the Cricket Club moved to play their League games at Ruthin School.
However the Pavilion and the Playing Field have been very important for the village and particularly the Committee with Ian Hession as Chairman, Debbbie Bridson as Secretary and Ellis Ashton as Treasurer and during the first decade of the 2000′s they, together with the rest of the committee, have strived ‘manfully’ to keep ‘the show on the road’.
In 2008 a new 25 year lease was negotiated with the Denbighshire County Council.
Currently there is a massive show of interest in improving facilities on our playing field.
